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telc examinations: your personal data

If you wish to take a telc exam, please register through your examination centre. The examination centre will be able to answer all of your questions regarding examination dates, costs, etc. Once you have registered for an examination over your examination centre, some of your personal data will be passed on to telc gGmbH. The examination centre and telc are jointly responsible for ensuring that your data is secure and used in accordance with European data protection laws.

You can request data correction or deletion either through your examination centre or telc gGmbH directly. You are also entitled to receive information about the type of personal data collected, which you may request from both institutions at any time.

The table below provides you with an overview of what kind of data is collected and how it is used in administering and conducting all telc examinations (Deutsch-Test für Zuwanderer see below):

Examination centretelc gGmbH
What kind of data is being collected?
    • Last name, first name
    • Place and date of birth, country
    • Test taker number
    • Location and date of examination
    • Gender
    • Mother tongue
    • Contact information (mailing address, email address, telephone number)
      • Last name, first name
      • Place and date of birth, country
      • Test taker number
      • Location and date of examination
      • Gender
      • Mother tongue
      What is the data being used for? 
        • Managing test takers
        • Verifying test takers’ identity (in combination with an official ID card)
        • Registering exams at telc
        • Sending invoices
        • Awarding certificates and giving out examination results 
          • Managing test takers
          • Correcting exams
          • Printing out certificates and examination results
          • Printing out duplicates of certificates and examination results
          • Archiving data
          • Evaluating statistics (age, gender and mother tongue only)
          Who will have access to the data?
            • Persons in charge of administering and conducting the exam
            • Examination invigilators
            • Examiners 
              • Members of the telc examination administration team
              • Members of the telc test methodology team (for statistical evaluation of anonymous data)
              • Personnel involved in processing complaints and appeals
              Who receives the data after processing?Test takers (as a certificate and/or statement of results) 
              How long will the data be stored?10 years
              Where will the data be stored?Please contact your examination center Only in the Federal Republic of Germany 
              What is the legal foundation for data processing?
                • General Terms and Conditions and telc gGmbH Exam Regulations
                • Licensing Agreement for telc Examination Centers, including the General Agreement for the Joint Responsibility for Data Processing
                • For examination centers located within the European Union: General Data Protection Regulation (GDPR)

                Deutsch-Test für Zuwanderer

                Examination centretelc gGmbH
                What kind of data is being collected?
                  • Last name, first name
                  • Place and date of birth, country
                  • Test taker number
                  • Location and date of examination
                  • Personal identification number
                  • Gender
                  • Mother tongue
                  • Contact information (mailing address, email address, telephone number)
                    • Last name, first name
                    • Place and date of birth, country
                    • Test taker number
                    • Location and date of examination
                    • Personal identification number
                    • Gender
                    • Mother tongue
                    What is the data being used for? 
                      • Managing test takers
                      • Verifying test takers’ identity (in combination with an official ID card)
                      • Registering exams at telc
                      • Sending invoices
                      • Awarding certificates and giving out examination results 
                        • Managing test takers
                        • Correcting exams
                        • Printing out certificates and examination results
                        • Printing out duplicates of certificates and examination results
                        • Archiving data
                        • Evaluating statistics (age, gender and mother tongue only)
                        Who will have access to the data?
                          • Persons in charge of administering and conducting the exam
                          • Examination invigilators
                          • Examiners 
                            • Members of the telc examination administration team
                            • Members of the telc test methodology team (for statistical evaluation of anonymous data)
                            • Personnel involved in processing complaints and appeals
                            Who receives the data after processing?
                            • Test takers (as a certificate and/or statement of results) 
                            • The Federal Office for Migration and Refugees
                            How long will the data be stored?5 years
                            Where will the data be stored?Please contact your examination center Only in the Federal Republic of Germany 
                            What is the legal foundation for data processing?
                              • Contract between the Federal Republic of Germany and the telc gGmbH for Administration and Execution of the German Test for Immigrants (Deutsch-Test for Zuwanderer), including the Agreement on Commissioned Data Processing
                              • Testing Regulations for Integration Courses (IntTestV)
                              • General Data Protection Regulation (GDPR)

                              Your contact person: Lothar Bertram (datenschutz(at)telc.net)

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